Stock Controller & Procurement Administrator - Cape Town

Events & Hospitality Industry 

Stock = profit.
And we’re looking for someone who understands that completely.

We’re recruiting a highly detail-driven Stock Controller & Procurement Administrator to manage end-to-end stock control across multiple simultaneous events. This is a critical role responsible for procurement, allocation, reconciliation and reporting — ensuring every event is fully stocked, fully costed and fully controlled.

If you thrive in organised chaos and love spreadsheets as much as smooth execution, this one’s for you.

What You’ll Do

Procurement & Ordering

• Place accurate and timely orders for concurrent events

• Source stock according to event briefs and bar specifications

• Manage supplier pricing agreements and delivery schedules

• Track outstanding orders and flag discrepancies early

• Prevent last-minute emergency purchases

Stock Planning & Allocation

• Build event-specific stock allocations

• Prevent duplication, shortages and over-ordering

• Manage stock movement between warehouse, vehicles and venues

• Prepare stock issue sheets per event

Stock Control & Reconciliation

• Conduct pre and post-event stock counts

• Investigate variances and identify loss patterns

• Track breakages, wastage and returns

• Maintain real-time stock levels

Reporting & Administration

• Capture GRVs, invoices and stock movements

• Prepare variance and cost vs budget reports

• Support finance with reconciliations and audit trails

• Ensure 100% documentation accuracy

Process & Compliance

• Improve stock systems and SOPs

• Ensure compliance with alcohol handling regulations

• Maintain organised stock rooms and documentation

What You’ll Need

• Minimum 5 years’ experience in events, hospitality or bar operations

• Strong stock control and procurement background

• Proven experience handling high-value alcohol stock

• Advanced Excel or Google Sheets skills

• Experience managing multiple overlapping events

• Exceptional attention to detail

• Calm, proactive and solution-focused approach

Advantageous

• Mobile bar or large-scale event experience

• Exposure to ERP or stock systems

• Experience working closely with finance teams

Success in This Role Looks Like

• ≥98% stock accuracy

• ≤2% variance per event

• 100% procurement accuracy

• Zero stock-related execution failures

• On-time reconciliations and reporting

If you’re proactive, structured and confident enough to challenge incorrect processes — we’d love to hear from you.